How to Estimate Software Development Costs in 5 Steps

When it comes to the development of a project one of the key concerns is how much it will cost. Clients want to know in advance when the project will be done and how much it will be. There's hardly a fixed unified list that defines a cost for every case. However, we can find out <medium>crucial factors influencing software development costs.<medium>

This article will provide you with a brief guidance on the software estimation process. Additionally, it offers tips and how-tos to help you <medium>navigate the pricing aspects of software development.<medium>

Collect information about the project: 7 Questions

At Freshcode, we collaborate with clients throughout the entire software development life cycle, from gathering requirements and conducting a discovery phase to deploying the product.

The best starting point for development is a detailed meeting with stakeholders to analyze product goals, the problem it aims to solve, and key requirements.

Save a list of questions to answer for a more accurate calculation of the software development cost:

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After conducting a detailed analysis, we provide clients with a cost and time frame estimation document. This approach ensures transparency and predictability throughout the project development process, leading to timely delivery and a faster time-to-market.

We foster team commitment and a proactive mindset to achieve desired outcomes. The charts below illustrate the levels of team involvement across different units.

Read more: software development cost estimation

Determine project complexity

The key findings suggest that the software cost ranges from just $5,000 to $500,000.

The number, type, and complexity of the features in your product impact the final cost. There are plenty of other influencing factors, such as UX and UI, business analysis, marketing, QA, and even the location of the IT vendor.

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Every single case is unique and app development costs depend on the complexity of the project. The more features you add to your app, the more complex it becomes, requiring more resources for development, testing, and deployment.

Within the context of technical complexity, applications can be divided into 3 categories:

1. Basic (Simple) Complex Software:
  • core feature set without third-party service integration
  • simple design with common interface elements
  • processing small to medium amounts of data

The development timeframe ≈ 1-3 months.

2. Medium Complex Software:
  • core feature set plus additional features such as payments, real-time chatting, and analytics solutions
  • responsive design with more complex interface elements and visual effects
  • processing of medium to large amounts of data

The development timeframe ≈ 3-6 months.

3. Highly Complex Software:
  • advanced feature set (e.g. video processing, synchronization, and different third-party integrations)
  • adaptive design with advanced interface elements, complex interactions, and visual effect
  • processing of large-scale data with high performance and capability
  • Determine project complexity